Student Employment General Information

Student Hiring Information:

Once you have selected a candidate for your student position, you must complete a Request to Hire a Student Employee form.

Once the request is submitted, Human Resources will email the student employee (copying the supervisor) providing them with the forms that are required to be completed PRIOR to beginning work.  If you are hiring NUWork positions, please ensure the student has applied and been approved for NUWork funding through the Finance Office (September through April).

All completed forms (including training verification forms) must be submitted to Human Resources by email to or by inter-office mail.   

Effective May 1, 2018, timesheets will be submitted electronically through our Web Time Entry System.  Paper timesheets will no longer be available or be able to be submitted after May 1, 2018.  Details on how to use the Web Time Entry System will be emailed to the student once we have received all required paperwork.

All student wages are $14.00 plus vacation pay with the exception of Research Assistant positions.  If a Research Assistant is being hired, Dan St. George (ext. 4644) from the Office of Graduate Studies and Research must approve the rate of pay.  

Please ensure you have budget approval for all student positions.

Students MAY NOT work for more than an average of 10 hours per week for all positions within the University from September to April.

A student should not hold more than one position at a time (Note taking, Proctoring and Peer Tutoring are exceptions).

Please note ESA rules dictate one half-hour unpaid break must be taken when the shift is longer than 5 hours. Be sure to indicate that the break was taken on the timesheets.

Student Hiring Information Forms can be accessed using the link below:

Student Hiring Information Forms

Mandatory Training Requirements:

It is the responsibility of the supervisor to ensure that each student employee has the mandatory training requirements listed below prior to beginning work.

  1. Accessibility for Ontarians Disabilities Act (AODA) - Customer Service Standard Training 
  2. Ministry of Labour (MOL) - Health & Safety Awareness Training 
  3. Occupational Health & Safety Act (OHSA) - Harassment in the Workplace
  4. Workplace Hazardous Materials Information System (WHMIS 2015)

Criminal Record Check and/or Vulnerable Sector Screening is mandatory if the student you are employing will be working with children or are working in Facilities, Residence or Athletics.  The Criminal Record Check and/or a Vulnerable Sector Screening will be required before the student can begin their position. Please contact Human Resources at ext. 4253 regarding these requirements.